Biography

Vineyard Virtual Services is owned and operated by Michele Wilcox, assistant extraordinaire! Michele started VVS in 2008 after almost two decades working in the “corporate world.”

Michele started her career part time at 16 years old processing fan mail. Since then, Michele has seen the non-profit industry, Human Resources, the construction industry, and finally many years in the entertainment industry. She has risen in the ranks from part time after school minimum wage jobs to Executive Assistant to Vice Presidents, Presidents, and CEOs of major studio and film distribution companies.

The one thing that has seen her through the ups and downs of life has been her love of books and writing. A lifelong journaler, and personal and professional blogger, Michele loves to record her rants, raves, loves, and mundane minutiae of her life as a record for her children. A book is never far from her hands. There isn’t a piece of text or copy that Michele doesn’t rewrite or edit in her head. (If Michele’s husband never hears the “their, there, they’re” rant again, he’ll die a happy man.)

Michele has an Associate’s Degree in Science.  She has taken too many administrative seminars to count… But she really learned her stuff during the decades of on the job experience and problem solving.  She is a current member of the International Virtual Assistants Association.  Past clients and employers include Warner Bros., United Cinemas International, CityTeam Ministries, Story Bleed Magazine (previously known as Blog Nosh Magazine,) Deb Rox, and more.

An organizer by nature, a perfectionist to a fault, Michele loves to take the disorganized to orderly, unfrazzle the frazzled, and give peace to the creative. If you’ll just lean on her, she’ll take the administrative monkey off your back and give you back your creativity.

Resume

Awards

• Certificate of Achievement & Quality Performance, Carrot Program – Warner Bros.

Certifications and Education

• Currently Enrolled – Professional Author’s Assistant Training
• Certificate, Typing Speed & Accuracy – Brainbench
• Diploma, Associate in Science – Pasadena City College
• Diploma, Medical Transcriptionist – Penn Foster College
• Certificate, Personnel/HR Assistant Seminar – Council on Education in Management
• Certificate, The Exceptional Assistant – Fred Pryor Seminars
• Certificate, Elementary Instructional Aide – LACROP

Experience

2008 – Present, Business Owner and Virtual Assistant

• My clients have an expectation of privacy, however, I can put you in contact with as many of them as you prefer. Please see the Testimonial Page for some insight into what clients think of Vineyard Virtual Services.

2005 – 2008,  Warner Bros. – Burbank, CA
Executive Assistant to the VP of Music Administration

• Supported VP in three separate sections; division administration, budget/AR/AP functions for specific feature films’ music, and scoring preparation.
• Completed international travel accommodations on an ongoing basis for both VP, as well as all music talent for feature films.
• Broke down scripts for music licensing.
• Music duplication.
• Tracked feature budgets.
• Created presentations for large meetings.
• Coded/processed invoices for music expenditures both in administration, and in feature films.
• Strong use of Outlook, Excel, SAP/EBP.
• Meeting planning and execution.
• Call screening, and calendar maintenance.
• Other assorted duties as necessary for the VP.

2002 – 2004, United Cinemas International – Encino, CA
Executive Assistant to the President & CEO

• Heavy international travel accommodations.
• Heavy virtual assistance, due to President’s heavy travel schedule.
• Call and email screening.
• Large event organization, including travel.
• International conference call & meeting scheduling.
• Personal banking, due to President’s heavy travel schedule.
• Other assorted duties as necessary for the President.

1998 – 2001, CityTeam Ministries – San Jose, CA
Administrative Assistant to the VP of Human Resources

• Supported the department in recruitment, such as screening applications, and interviewing/testing applicants.
• National benefits administration for the company as a whole.
• Personnel file maintenance.
• Annual performance review process administration for all employees.
• Reception desk supervision.
• Event planning.
• Call screening and calendar maintenance.
• National travel accommodations.
• Other assorted duties as necessary for the VP.